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Remote Online Notarization (RON)

As of January 1, 2020, HB 409, “Electronic Legal Documents” was signed into law amending Fla.Stat. 115.05 (pertaining to Notary Publics in Florida). This allows for the State of Florida to participate in Remote Online Notarization (RON). The full online notarization law is provided in Fla.Stat. 117.201 et seq.

The OCBA uses a third-party Remote Online Notarization (RON) online platform, SigniX, which handles the identity verification and video conference components of each transaction, as well as a record-keeping (journal) as legally required.

**Note: At this time the OCBA is not providing RON services for wills, trusts, health care advance directives, waiver of spousal rights, or power of attorney.**

RON Requirements

The OCBA’s RON program is a members only benefit. There is an administrative fee of $15 for the first notarization and $10 for subsequent notarizations within the same document, not to exceed $65.

 In order to have a document notarized using Remote Online Notarization, all signers must have:

  • Valid form of photo identification
  • Social Security Number
  • Email address

In addition, all signers must have access to:

  • a computer with a working camera, microphone and speakers
  • a mobile phone with the ability to take photos
  • All signers (unless personally known by the notary) will be required undergo an identity verification process prior to the actual signing and notarization.
  • Both the signing of the document(s) to be notarized and the notarization of the signature(s) must be done via video conference.

RON Process

  1. Contact Carolyn Cochrane at CarolynC@ocbanet.org or call 407-422-4551 x245 to initiate the notarization.
  2. Once the preparation is complete and the time of the sessions is established, the signers will receive two emails: one with a link to join the video session (either right away or at a scheduled time), and one with a link to the document to be signed/notarized. Signers must be in a video session BEFORE clicking the link to the document.
  3. Once signers are in the session, the identity verification (if applicable) will begin. This process is separate from the actual signing/notarization of the document(s), and must be passed before the RON can take place.
  4. After the identity verification is complete, the signer(s) will electronically sign the document(s) in view of the notary.
  5. The notary will then sign and stamp the document(s) in view of the signer(s).
  6. Once the notarization is complete, the session will end.
  7. The signer(s) will receive an email with a link to their completed document(s).

 

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